Cataloging Cheatsheet

Edit by Fields

Leader (common choices):

000      Blvl: m [monograph; s=serial] ELvl: *

003 OCoLC

008      Date                Dtst: s              Dates

Dates               Ctry: **           Ills:a [ills, b=maps, c=ports, f=plates, etc]     

Audn:              Form:               Cont: [b if have biographies]

GPub:              Conf: 0            Fest: 0

Index:1 [0=no] Fict: 0             Biog:

Lang: eng        MRec:             Srce:

* _ = full; 1 = full, not examined; 2 = less than full, not examined; 3 = abbrev; 4 = core; 5 = partial (preliminary0; 7 = minimal; 8 = prepub; u = unk; z = not applicable

** Ctry codes: Calif.=cau, Eng.=enk, U.K.=XXk, Can.=XXc, Mass.=mau, N.Y.=nyu, Penn.=pau, Wash. D.C.=dcu

Delete those fields in strikeout.

003 OCoLC ßOCLC holding

010 LCCN

019

020 $zcancelled ISBN, bad. Add for real book 1st so cover art will display.

022 ISSN

035

037 Optional. Source of acquisition.

040

DLC good

040 sd1 ßused when orig cataloging

042 Optional. Authentication code.

043 Optional. Geographical code.

049 $aSD1M ßOCLC holdings location

050 2nd indicator is a 4=not from LOC. Delete?

050 $aA123 $b .B456 2007 [ex.]

050 $aA123 $b .B45 [ex.]

050 $aDK274.3 1968 $b .K39 [ex.]

050  $aTR820.5$b.P275 2006 [ex.]

051

082

Dewey

090 $alocally defined call number $.bcutter (1st if only cutter, second if two cutters)

096 Optional, NLM type call number

099 Don’t use $b for call number.

100 Watch if editor not author. Look at Cutter. Usual indicator 1_

100 1_ Lastname Firstname. [ex.]

100 1_ Lastname, Firstname, $d 1960- [ex.]

245  $aTitle is here : $h [videorecording or whatever] $bsubtitle / $cFirstname Lastname. [ex.]

245 1_ $aTitle is here : subtitle is here /$cFirstname Lastname.

245 $aAhab’s wife, or, The star-gazer :$ba novel /$cSena Jeter Naslund.

246

250 $a2nd ed. [ex]

260 $aNew York :$bPearson Longman,$cc2006. [ex]

260 $a Des Moines, IA : $bblah blah [ex]

300 $axvii, 280 p. :$bill. ;$c20 cm. [ex]

300 $a149 p. ; $c23 cm. [ex.]

300 1 online resource (xi, 192 p., [12] p. of plates) :$bcol. ill. <-for print and online

300 $ax, 577 p. : $ bill., col. maps, ports. (some col.)

440 Series statement.

500 $aIncludes index. [ex.]

500 $aTitle from disk label.

500 $aTitle from container.

504 $aIncludes bibliographic references (p.11-21) and index. [ex.]

505  If math textbook and long, take out.

505 Part 1. Title of part one – Part 2. Title of part two – Part 3. Title of part three.

530 Also available online. àadd to online recs.

540 $aTerms governing use of an item.

546 Closed captioned.

6XX 2nd indicator must have a 0 $aTopic. [ex.] $aTopic $xSub topic. [ex.] (x=general, y=chrono, z=geo)

6XX Lop off if 6 segments, lop off “popular works,” “congresses” etc.

655 Electronic books. $2local à add for online books.

653

690 $aCity videos $xmajor.

700 Lastname, Firstname.

710 2­_ NetLibrary, Inc. à add for online books.

856  $3 -> $y $uhttp://www.foo.com as in $uhttp://www.foo.com $yTable of  Contents. If ebooks, add $yFull text instead.

949 XE "949" 1_ $bbarcode $dCall number $pprice $mci ($sgift) ( )if needed. Also $evol or copy. Do not use $b for call number. Add decimal point to price now.

Add 949 XE "949" before upload so create item record automatically. If merging ebook with print book, put OCLC XE "OCLC" holdings info into rec, remove $h [electronic resource] and the 006, 007, and 533 fields. Add a 530, 856, 655, and 710.

For Audiocassettes

000

007         Type s           MDes s           

008        FMus n

   TrAr n 

245 $a $h [sound recording]

300 2 sound cassettes

500 Audiocassette

650 $a $xSound recordings for English speakers [ex]

For DVD:

007      type v              MDes d           Colr c

            MDes v           SMed a            MedS i

            Dime z             Cnfg |

008      Date                DtSt                Dates

            Dates               Ctry                 Time – 3 digits, total time if series

            Audn               GPub               Item

            VMat   v          Tech                Lang

            MRec              Srce

245 [videorecording] Use [videorecording] for DVD

300 1 videodisc

538  $aDVD

540  $aTerms governing use of an item.

546 Close-captioned.

690 $aCity videos $xmajor.

For OCLC

003 OCoLC

049 $aSD1M

For CD or optical disc:

007      type c  MDes o           Colr c

            MDes              SMed a            MedS i

            Dime g                        Sound a

245 [electric resource]

300 1 videodisc

546 Close-captioned.

753 $aCD-Rom

753 $a IBM PC $cWindows.

For serials:

780 Former title

785 Succeeded by

For series of videodiscs:

300 #-of videodiscs (ca total min.) ….

505 Part 1. Title of part one – Part 2. Title of part two – Part 3. Title of part three.

OR

505 Disc 1. Title of disc one – Disc 2. Title of disc two.

For videos:

000 type: g (projected medium)

007 type: v      MDes: f                       Colr:

SMed: b          SMed: a (videotape)   MedS: h

Dime: o (1/2) or various dimensions  

008      Date                DtSt                Dates

            Dates               Ctry                 Time – 3 digits, total time if series

            Audn               GPub               Item

            VMat   v          Tech                Lang

            MRec              Srce

245 $a : $h[videorecording XE "videorecording" ] $b ; $cproducer/director, scriptwriters

300 1 videocassette (60 min.) : $bsd.,col.,; $c1/2 in.+

538 $aDVD. Or 538 $aVHS.

540 $aTerms governing use of an item.

546 $aClosed-captioned.

690 $aCity videos $xmajor.

949 $bbarcode $dcall number $mci $pprice <-not doing anymore

For videos and DVDs, change status to “out for captioning” when processing.

Index